Video Tips

Learn more about the Travel Tracker with short video tips and how-to's!

Trip Approvers - How to handle trips that need more info before approving (Approvers)
When trip approvers need more information on a trip before approving, it is best to put a comment in the approval section and/or send the requester an email...
Thu, Feb 14, 2019 at 10:10 AM
Approving Trips (for Approvers)
If you are designated as a trip approver in Travel Tracker, this quick video will show you how to review and approve trips. Watch this video on YouTube.
Thu, Feb 14, 2019 at 10:01 AM
Using Recurring Trip Feature in Travel Tracker (Admins)
If you have trips that recur on multiple dates, this feature allows a user to enter an identical trip (going to the same destination during the same time fr...
Thu, Feb 14, 2019 at 10:06 AM
Adding messages that provide info on trip requests for particular times of the day (Admins)
The Travel Tracker allows you to provide messages that display to users if they request trips during particular times of the day.  For example, if you want ...
Thu, Feb 14, 2019 at 10:09 AM
Using Driver Designations in Travel Tracker (Admins)
Driver Designations allow you to segment your drivers into designations (or categories).  For example, you might have some drivers that are Regular drivers ...
Thu, Feb 14, 2019 at 10:15 AM
Using Additional Invoice Costs on Invoices (Admins)
In the Travel Tracker, you can configure additional invoice costs and then select and assign those costs to invoices.  For example, you might want to be abl...
Thu, Feb 14, 2019 at 10:19 AM
Find Available Vehicles Outside of a Trip Request (Admins and Vehicle Owners)
Sometimes you need to be able to see how many vehicles are available on a particular date outside of a trip request.  Watch this quick video on how to use t...
Thu, Feb 14, 2019 at 10:23 AM
Using the Trip Inquiry (Admins, Owners, Approvers, Finance, Bookkeepers)
The Trip Inquiry makes it easy for users to find trips based on various selections and criteria.  Watch this video for tips on how to make the most of the T...
Thu, Feb 14, 2019 at 10:26 AM
Approving Trips When Someone is Out (Admins)
There are times when transportation administrators need to approve a trip when someone is out of the office.  Watch this quick video to learn the most effic...
Fri, Feb 15, 2019 at 9:47 AM
What can Site Administrators do in Travel Tracker?
Site Administrators can oversee many Travel Tracker items for their designated locations.  This short video provides an introduction to the Site Administrat...
Fri, Feb 15, 2019 at 10:57 AM